Privacy and cookie policy

Our contact details

Our contact details are available on the Contact Us page.

The type of personal information we collect

We collect and process the data listed below, which is provided to us directly by you. Under the UK General Data Protection Regulation, the lawful bases we rely on are a) your consent and b) legitimate interest.


If you are a member of the Society, we collect your name, postal address and email address (if available) for the purposes of communication with you, for example distribution of the society Magazine.

This information will be retained for as long as you are a member, and will be deleted if you leave the Society.

The Shop

If you use the SPA shop, we collect your name, email address, postal address and sometimes telephone number which we use for the purposes of communicating with you regarding your purchase and delivering your goods. Some of the items in our shop are fulfilled by third parties and in such cases your details will be passed to the third party.

This information will be retained by us indefinitely so that future purchases can be made more easily. However, you may ask us to delete it at any time.

We do not collect or process any payment information. When you make a purchase in the Shop, you are redirected to our providers Paypal or Stripe to complete your transaction.

The website

If you have a login to the SPA website, for example you are an editor, section head or committee member, then we collect your name, username and email address for the purposes of audit and record keeping. For example, the website platform (WordPress) links your username to each page or post that you create, and records each change that you make to a page or post.

If you give up your role, then we will disable your login to the site and remove your name and email, unless it is also being used by the Shop or doing so would prevent a page or post from being displayed correctly.

The Forums

If you use the SPA forums, we collect your email address which is linked to your username.

This information is retained indefinitely, however you may ask us to delete it at any time.

If you upload media to the forum, it is your responsibility to remove any personally identifying information such as location data in image EXIF blocks.

Use of cookies

We use the following types of cookies:

Essential cookies:

These are cookies that are required for the operation of our website. They include cookies that enable you to use the secure shopping cart and the forums and will only be stored if you visit these areas.

Functionality cookies:

When you login to the forum, or if you have a login to the website, you may optionally tick the “remember me” box. This creates a cookie that remembers your username for your convenience. You may opt out of these cookies by unticking the box.

On the Forums you may delete all forum-related cookies by clicking the link at the foot of the page.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Your rights

You have the right to ask us for a copy of your personal data and ask us to correct any errors therein. You also have the right to ask us to delete, restrict the use of or stop using your personal data. You are not required to pay any charge for executing your rights. If you wish to make a request, please contact us at the address on the Contact Us page noted above.